Does anyone keep a running list of supplies?

Two Peas is Closing
Click here to visit our final product sale. Click here to visit our FAQ page regarding the closing of Two Peas.

Posted 5/6/2014 by Bingcherry in General Scrappin'


PeaNut 198,489
March 2005
Posts: 3,254
Layouts: 8
Loc: Sunny Orlando, FL

Posted: 5/6/2014 9:46:11 AM
I am once again trying to organize my supplies. My current system is not working. My biggest issues are embellishments like die cuts and chipboard. Currently I have leather bins that separate different types of embellishments. For example, I have a bin with die cuts, ephemera packs, and chipboard. The problem I"m having is that I have to dig through the bins to find what I want. It takes to much time and sometimes I can't find what I need.

I sat down and thought about how I like to scrap. I typically buy collections, complete with brads, die cuts etc. so I like to pull everything out from one collection. That doesn't mean that I won't use other supplies on a page but that's what I like.

I thought that as I was organizing I could write out a list of supplies broken down by manufacturer and then by collection. For instance, If I pull out my CP Oh Darling collection, I would look a my supply list and see that I have matching brads, die cuts, etc.

Does anyone do this? Am I being crazy?

When I buy new goodies, I usually put in a big order and then won't buy for a few months. So I don't think it would be hard to keep up with once I catalogue everything.

Going Up

PeaNut 579,055
January 2013
Posts: 2,048
Layouts: 91

Posted: 5/6/2014 11:13:31 AM
What about taking pictures of your supplies? You could create folders of each manufacturer and then use tags so that you could sort by brads or by chipboard or whatever in one click. Like you said, once the initial cataloging is done, the new additions would be quick and easy. Just a thought.

Photo HapPEA!

PeaNut 110,614
October 2003
Posts: 9,115
Layouts: 326
Loc: Ã…rhus, Denmark

Posted: 5/6/2014 11:19:12 AM
It seems like a lot of work. I don't have a lot of supplies, and only purchase two or three times a year, but I know that I'd either forget to log my purchases, or cross them off the inventory once they are used up. Personally, I'd rather spend the time crafting over cataloguing.

My solution would be (and is) to simply put the extras in with the paper collection/kit. Once I've used up my collection/kit sufficiently, I break it up and put it in the stash.

Of course, if you really enjoy cataloguing items, then it may be a perfect solution for you.

8.5x11" pages in 2014 -- 31


PeaNut 572,674
November 2012
Posts: 348
Layouts: 4

Posted: 5/6/2014 11:29:37 AM
I like what lilgik said about taking pictures. Sounds so much faster than keeping a spreadsheet.

Are you able to store your collections in clear Iris bins of some type, so you could just pull out a collection you want to play with and not spend so much time looking?

I am a collection scrapper too and will buy every so often as you say you do. I keep collections out on my work area in a tray for paper and then a cosmetic bin for my diecuts/brads/etc until I have used up all I want and then I will put leftovers in my stash. I like this system.


PeaNut 198,489
March 2005
Posts: 3,254
Layouts: 8
Loc: Sunny Orlando, FL

Posted: 5/6/2014 1:19:15 PM
Good ideas. I don't have enough space to keep the entire collections together. All of my PP is sorted by manufacturer and then by collection in Cropper Hoppers. I think my biggest issue is that I just have to much stuff. Uggghhh. I am in the process of purging and have a huge box of stuff and that has definitely eliminated some of the problem but still.

I am redoing my scrap room this summer which is why I want to get organized first. I am getting rid of my big Ikea expedit and buying two of the Ikea alex drawers. So I will be getting rid of the bins that I currently use for storage; hence my need for a new system.

I don't particularly like to catalogue things, but I can't figure out what to do. I do like the idea of photos. I'll have to think about it.

Thanks for the input!


PeaNut 2,664
February 2000
Posts: 346
Layouts: 0
Loc: SC

Posted: 5/6/2014 1:47:25 PM
I've been known to write the coordinating supplies I have on a post-it note and sticking the note on the paper. That way, when I use the paper, I know to look for the embellishments.


PeaNut 157,905
July 2004
Posts: 421
Layouts: 0
Loc: Midwest

Posted: 5/6/2014 4:13:26 PM
If you have a smartphone, you should download the organizing app from ScrapStash! It's seriously awesome, and best of all IT'S FREE! All you have to do is scan the item's barcode with your phone's camera and if the item is already in their database the description for it pops right up. If not, you can add the description yourself and it's in there. Then, when you're at the store or wondering if you have this or that, you can search through your inventory on your phone.


PeaNut 408,966
January 2009
Posts: 708
Layouts: 0
Loc: Evansville, IN

Posted: 5/6/2014 4:28:10 PM
Personally a master list sounds like a lot of work to me. First you find your paper/cardstock, then go to your master list, then go to the other supplies. Keep it as simple as possible. I was going to suggest the post it notes as well. You could eliminate the master list and just go from the paper/cardstock right to the other supply. Another possibility would be to write a note on the cut-off strip on the paper/cardstock. BTW - I keep a lot of my supplies together in smaller ziplock bags that I got at Hobby Lobby. I keep the manufacturer and collections info and throw the rest of the packaging away.


PeaNut 331,309
August 2007
Posts: 1,211
Layouts: 107
Loc: Canby, Oregon!! :D

Posted: 5/6/2014 5:15:58 PM
I like to keep items from the same collection together. I have the two gallon Ziplocks and keep not only the papers but stickers, brads, chipboard from one collection in that bag as well.

It works really well for me.


Why Yes, I Should Be Doing Something Else!

Punky Sprouts DT Coordinator

Gear~50D, Tamron 28-75 2.8, Canon 50 1.8
***HHCC is always welcome as I can't grow without it! Thank you!!!***

Go Tarheels!

PeaNut 90,289
June 2003
Posts: 10,379
Layouts: 0

Posted: 5/6/2014 8:04:00 PM
I organize supplies primarily by manufacturer. Using Cropper Hopper (CH) Vertical Paper Holders/Pouches/Dividers, I store all paper - patterned, shaped, specialty, & matching cardstock - together & separate by line. Coordinating flat embellishments are grouped together on my Clip-It-Up (CIU) base unit, & bulky embellishments are corralled in small pink oval planters or wire bins.

For ease in mixing/matching, each frequently-used manufacturer is assigned a specific color/shape (e.g. October Afternoon = blue rectangle; Echo Park = teal notched cornered rectangle; Jenni Bowlin = kraft artisan square; KI Memories = pink flower; Chatterbox = red square) & storage sites are marked accordingly (e.g. label on CH Paper Holders/Pouches, CIU tabs, & ribbon tied on bin handle). For example, if I've elected to work exclusively with OA products, I will bring the CH Paper Holder (containing Pouches divided into lines) bearing a blue OA label & small wire bin tied with a blue ribbon containing all bulky embellishments (e.g. Snap Caps, Flash Burbs, Miscellany, Buttons, Washi) to my work surface, then flip through the OA flat embellishments (e.g. Doo-dads, Tidbits) behind the blue OA labeled tab on the nearby CIU. Although the various supplies are stored in different ways, I can quickly & easily locate coordinating supplies without maintaining a paper inventory.

HTH & happy organizing!


PeaNut 576,527
January 2013
Posts: 136
Layouts: 0

Posted: 5/6/2014 8:40:13 PM
I started doing this awhile ago using a secret board I created on Pinterest. I have one for pp, another for ink pads and mists. If the product doesn't already appear on Pinterest I take a pic. Not quite sure how I would do ally embellishments. But pp is my main addiction. Next I'll do my stamps, embossing powders. It wasn't top labour intensive and keeps me from buying duplicates.
Uploaded with iPhone client


PeaNut 361,297
February 2008
Posts: 1,654
Layouts: 0

Posted: 5/6/2014 9:00:17 PM
crazy.....well, you asked!

From reading your posts, it sounds like you need to have a different type of container for your supplies. If you have everything dumped in a bin, then it would be frustrating and time consuming to dig out what you need.

You mentioned you like to keep all items from a collection together ( other than the patterned paper), so I'd focus on something to contain all the pieces that could be labeled and easily accessible when you want to find it.

I love the Fridge Binz by Interdesign. Lots of different sizes to choose from, they are crystal clear, and just a well designed product. They're not inexpensive as opposed to a cheap plastic container, but they'll last forever! They can even be repurposed to other areas in your house if you change your mind later. They sell them at The Container Store and Bed, Bath, and Beyond. You can use the 20% coupons at BBB!

I have 2 of the Alex carts in my studio and love them. I have the wide one and a taller one. They hold a lot, and the wide one isn't too deep, so stuff doesn't get covered with other stuff!

Whatever you decide to do....PURGE first, then see what type of storage you really need. Good luck!
STAMPIN' UP demonstrator!
Silhouette Cameo lover!!


PeaNut 553,267
May 2012
Posts: 939
Layouts: 31
Loc: Ontario, Canada

Posted: 5/6/2014 10:13:52 PM
Organizing and keeping a list up to date seems like waaay too much work to me! (And I'm an organizer)
If you primarily scrap by collection, then why not just buy some iris bins at Ms and sort everything by collection. All the paper, chipboard, alphas and other embellishments would be in one container and you wouldn't need a list to see what coordinating items you have.......


2014 GOALS:
21 of 52 layouts completed
December Daily minibook completed
Uploaded with iPhone client


PeaNut 32,030
March 2002
Posts: 1,642
Layouts: 16
Loc: IL

Posted: 5/7/2014 1:51:58 AM
Hmm. I still have my old supplies notebook. YEARS ago I purchased this software, one called Media Library Management and the other Scrapbook Management that was put out by a company called Corporate Management Software. They are since out of the market it would seem. It's a simple database program w/various categories specific to media collections (DVDs, CDs, magazines, books, etc) and scrapbooking. Many years, a few computer crashes, and a move into my 1st (and last, cuz I'm old) house later I came across the notebook in a box of various books. It was very basic and you had to manually enter EVERYTHING in. You could add pics to it but there aren't any pics in my notebook so I dunno what that was all about.

I don't have a smart phone but I DO like to keep a running list of supplies cuz that's how I end up w/2-3 of things. I do have some things on Pinterest but that doesn't do me any good for when I can shop again. There's a Pea (I'm sorry, I don't recall her name) who has a site where you can type in the scanner code thing and keep track, but I didn't have much luck. I'm still trying to figure out how to keep track. And yeah...still trying to organize supplies physically.

I'm sorry. I'm tired, I have an interview tomorrow, I'm nervous and I'm trying to figure out how to keep my car from being repossessed. Sorry.


PeaNut 176,471
November 2004
Posts: 3,789
Layouts: 34
Loc: Big Bear Lake, SoCal

Posted: 5/7/2014 4:25:57 AM
No, I don't. I keep a small stash for this reason so it's not that hard to remember what I have and what I don't. I find it's best to keep a small stash, to be very familiar with it, and therefore my creativity is stimulated and I can put my hands on just what I need right away.

Visit My: Website|Facebook|Pinterest|YouTube
I am a hedonistic, free spirit, artist type.


PeaNut 12,690
March 2001
Posts: 1,861
Layouts: 0
Loc: Minnesota

Posted: 5/7/2014 4:55:12 PM
I'm one who used to have a VAST database to keep track of my fabric stash...all that fabric is long since purged and there is no time or space in my life to be that meticulous about my scrap stash!

Like Schooner3 above, I just group my papers together by collection (usually in a cello bag, stored in CH vertical files). THEN if the embellies are stored elsewhere, I put a post-it note on the papers detailing what I have. Easy-peasy! If the embellies are pretty flat (like a sticker sheet for example) it just goes with the paper anyway.


PeaNut 326,513
July 2007
Posts: 651
Layouts: 7
Loc: New England

Posted: 5/7/2014 6:22:43 PM
I keep a list of inks, pens, and dies in a notebook (very smashbook-like) so when I go to a store I don't duplicate.
Like aerynkelly13, my stash, at least my paper and stamp stash, is small.
I can remember my PP no problem and that includes 12x12 pads and loose paper, 6x6 and 8x8.
I have a lot in permanent kits for ongoing albums and I work on those in rotation so I'm always handling my stash. It helps with memory retention.
So as long as your stash wouldn't take you forever to document, I'd say great, go for it!


PeaNut 37,775
May 2002
Posts: 2,861
Layouts: 119
Loc: California

Posted: 5/8/2014 2:45:28 AM
I scan and file all my supplies. Here's a post on my blog explaining my process. Organization

I LOVE my system and couldn't work without it. I can find any embellishment I need in seconds, grab it and file the rest of the package back away so easily when I'm done. I know it looks time consuming, but this wasn't done all in one day. It came together over time and whenever I buy something new, I scan it right away and it gets filed. It's easy to keep up the system.


My Blog
Show/Hide Icons . Show/Hide Signatures
{{ title }}
{{ icon }}
{{ body }}
{{ footer }}