Personal Scrapbooking Inventory? Any scrapping inventory sheets?

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Posted 1/9/2013 by FLCindy in General Scrappin'

Ancient Ancestor of Pea

PeaNut 154,236
June 2004
Posts: 5,811
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Loc: USA

Posted: 1/9/2013 12:14:28 PM
Today, I decided to count my PL and regular page protectors to make sure I have enough for PL for this year. I am astounded at how many I have in my inventory.

I am wondering if anyone takes inventory of their scrapping supplies.
If you do, do you document what you have in your stash?
Do you use scrapping inventory sheets?
If so, could you share?

Also, tell us about your inventory.


PeaNut 273,602
August 2006
Posts: 3,993
Layouts: 99
Loc: Phoenix, AZ area

Posted: 1/9/2013 12:33:33 PM

...oh... wait... you're serious?

to answer your question, I would probably be appalled at the amount of stuff (and of the estimated cost) if I did something like this, but I could see an inventory of page protectors or supplies being a good idea, especially if you're doing a themed sort of album where you want everything to match. Otherwise, I just buy what I like, and use what I want.

If I had more punches, tools, etc. I could see maybe making an inventory of them so I wouldn't re-buy something by accident, but I don't have enough of them (yet, lol!) to make that necessary. I have tried to keep an inventory of tools, inks, that kind of thing, before and I'm just not organized enough to do it and use it. But I've seen some examples of blank sheets for doing it-- I'll have to think about where, and if I remember, I'll post a link for you.


PeaNut 563,248
August 2012
Posts: 2,663
Layouts: 0
Loc: Florida

Posted: 1/9/2013 12:35:33 PM
I was thinking aboutkeeping track of what I purchase this year, just for kix, but I dont know.

Ancient Ancestor of Pea

PeaNut 154,236
June 2004
Posts: 5,811
Layouts: 0
Loc: USA

Posted: 1/9/2013 12:38:51 PM
I wouldn't inventory paper. I can clearly see how much I have in my paper container.

I'd inventory punches, ribbon, page protectors (done), empty albums, dies, books/mags and stamps.


PeaNut 168,509
September 2004
Posts: 1,255
Layouts: 229
Loc: Long Beach, CA

Posted: 1/9/2013 12:40:42 PM
I think this is a genius idea,actually! I can't tell you how many times I've bought things that I already have!


PeaNut 530,045
November 2011
Posts: 1,819
Layouts: 214
Loc: Ohio

Posted: 1/9/2013 1:02:44 PM
Only a few things to keep myself from buying duplicates: THoltz ink products, Cricut Cartridges, Twine Colors and most recently Mr. Huey's. To inventory everything would be at least a full time job


PeaNut 181,125
December 2004
Posts: 3,940
Layouts: 33
Loc: Chicago, IL

Posted: 1/9/2013 1:07:29 PM
As they say, "there's an app for that." Check out scrappypedia. She is a pea, by the way.

Old school method -- I think it was Creating Keepsakes Magazine (or was it Scrapbooks, etc.?) who had some inventory sheets online, but that was years ago. I remember looking at them and wanting to do it to catalog my stamps and dies. But I didn't really like their format and I was too lazy to make my own.


PeaNut 9,287
January 2001
Posts: 2,048
Layouts: 30
Loc: Florida

Posted: 1/9/2013 1:09:15 PM
several of my friends took a class several years back and that is one of the things they made was an inventory book. It is a 3 ringed binder that was decorated. Inside they just made sheets of their own to list items they had. Then they just slip them in 8 1/2 x 11 sheet protectors. I mainly do dies since I have a gazillion of them. I list TH stamp pads, stains, H2O's, etc. Things I wouldn't need 2 of. I also punch a piece of paper with the edge punches I have so I know which ones I have. I don't worry about paper and embellishments cause good grief that would take forever, lol.


PeaNut 511,830
June 2011
Posts: 275
Layouts: 28

Posted: 1/9/2013 1:10:13 PM
I have been turning this over in my mind for a while now. I would like to inventory everything I have for insurance purposes in case of a fire. Its so overwhelming though! I need to do my whole house, not just scrappy supplies.


PeaNut 118,945
December 2003
Posts: 3,174
Layouts: 144
Loc: Stockholm, Sweden

Posted: 1/9/2013 1:24:46 PM
Thanks for the mention, Chris! Yes, it's my DH and I that are running Scrappypedia product database, offering personal inventory online and there's even a free iPhone app, with barcode scanning, to go with that.

We also have a CHA Sneak Peek manager, the Scrap Stash organization club and the Scrap Stash Kit club (cheapest kit club on Earth - lol!) and a load of other fun ideas to come.

As many of you say, few would perhaps inventory their entire stash, except for insurance reasons, but it's really good to at least have some lists for ink pads, mists, dies and such.

If you prefer pen and paper I have some vague memory of a blog that published lists for different categories of supplies? Anyone who remembers the URL?

In The Shadow

PeaNut 180,553
December 2004
Posts: 1,715
Layouts: 26
Loc: Columbus, Ohio (Southwest of)

Posted: 1/9/2013 2:02:19 PM
I have a large inventory 3 ring binder with punches, dies, stamps etc. And yes, I do take it shopping with me!!

here is the Queen or organizing you might find something there


PeaNut 273,602
August 2006
Posts: 3,993
Layouts: 99
Loc: Phoenix, AZ area

Posted: 1/9/2013 2:25:12 PM
I would like to inventory everything I have for insurance purposes in case of a fire.

^^^^^ okay, this is one reason that I probably should do the difficult job of inventorying my supplies... I do remember seeing posts from a pea (a year or two ago, maybe?) who lost everything in a fire, and was trying to figure out how to estimate how much $$ it was worth.

this little piggy

PeaNut 323,900
June 2007
Posts: 120
Layouts: 0
Loc: Wisconsin

Posted: 1/9/2013 2:46:27 PM
All my digi supplies are inventoried in an Excel spreadsheet, but none of my "real" products are. That would scare me.

Professional Hobbyist

PeaNut 292,577
January 2007
Posts: 5,245
Layouts: 51
Loc: In the deep-fried south.

Posted: 1/9/2013 2:53:40 PM

I am wondering if anyone takes inventory of their scrapping supplies.

Oh Gawd no! It's like having sex with the lights on. After a certain point in life, you're like "no way".

Seriously though, I do get a little disgusted/shocked/appalled when I find really cool things in my stash that I have NO recollection of purchasing.

Paisleys Garden

PeaNut 464,263
April 2010
Posts: 2,872
Layouts: 8
Loc: MinneSNOWta

Posted: 1/9/2013 3:25:49 PM
I have an inventory or my punches, embossing powder, ink, dies, and maybe a few other things. But I still ended up having dupes a several reinkers.


PeaNut 113,955
October 2003
Posts: 2,099
Layouts: 29

Posted: 1/9/2013 3:33:18 PM
I don't take inventory or keep track of anything. Luckily, I haven't encountered duplicates yet.

I do like the idea of keeping track of purchases compared to what I actually use. I am going to try that.


PeaNut 115,471
November 2003
Posts: 136
Layouts: 10
Loc: Northwest PA

Posted: 1/9/2013 5:04:58 PM
I don't do this.But I should. Here are a few links to printable inventory sheets.
Club CK article
organized scrapbooks forms
Kat's inventory forms


PeaNut 559,661
July 2012
Posts: 349
Layouts: 0

Posted: 1/9/2013 5:38:28 PM
There is an app called Scrap Stash.
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PeaNut 292,044
January 2007
Posts: 540
Layouts: 0
Loc: Australia

Posted: 1/9/2013 9:34:24 PM
i was going to suggest patter cross's blog -triplethescraps is her pea name -she has a blog by the same name-as well
dont know how to link sorry
very informative organizational ideas.

Why, YES!, I am a princess.

PeaNut 417,049
March 2009
Posts: 12,906
Layouts: 0

Posted: 1/9/2013 9:39:41 PM

Oh Gawd no! It's like having sex with the lights on. After a certain point in life, you're like "no way".

Okay, if you didn't laugh at that, something is wrong with you

Rhonda in TX

PeaNut 339,706
September 2007
Posts: 775
Layouts: 18
Loc: Houston, TX

Posted: 1/9/2013 9:53:28 PM
I also use the Scrapypedia app. I put all my new purchases in it. I used it the other day at the scrapbook store to see what "holes" were in my growing washi collection. I haven't put previous purchases in it, but most of that stuff isn't available anymore, so I don't have to worry about buying duplicates.

The app is called Scrapstash, which I think is what somebody referenced above.

Ancient Ancestor of Pea

PeaNut 340,335
October 2007
Posts: 6,352
Layouts: 3
Loc: Colorado

Posted: 1/9/2013 10:37:18 PM
I've been having fun with the Scrappypedia site. I don't plan to put everything on my list, but it's great to be able to put my paper pads, embossing folders, etc. on there.

Ancient Ancestor of Pea

PeaNut 39,057
May 2002
Posts: 5,196
Layouts: 0
Loc: Texas

Posted: 1/9/2013 10:44:54 PM
Check out Kathleen Driggers. Her blog is Kat's Scrappy,Bloggy Life,and she has tons of sheets/charts for an 81/2x11 binder.She also has a You tube video of how she makes her binders. I think she may/might be a pea. I just stumbled on her somehow,and she has a good,easy plan. I print the sheets in a heavy computer paper. Tons of generic pages as well as charts for lots of Tim Holtz stuff.

There is no way on this earth that I could inventory everything,but what I have done has been very helpful.



PeaNut 62,725
January 2003
Posts: 2,143
Layouts: 71
Loc: Pacific NW

Posted: 1/9/2013 11:16:57 PM
Scrappypedia is so much fun on my iphone. Just scan the barcode, and presto! there is it in the inventory!!

Old Dogs are Best!

PeaNut 92,987
June 2003
Posts: 23,741
Layouts: 367
Loc: With my dogs

Posted: 1/10/2013 12:10:02 AM
I have since I went past using a "pizza box" to store my paper back in 2001.

It is a workbook in Excel and every time I buy, I add to it.

I am not so good at taking items off as I used them or pass on to another person.
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PeaNut 127,254
January 2004
Posts: 211
Layouts: 31
Loc: Northern Virginia

Posted: 1/10/2013 8:16:04 AM
I keep an inventory of Cricut carts in an Excel spreadsheet because I did buy a duplicate cart. I gave to a friend who couldn't afford to buy any carts so it was not a loss. I learned my lesson.

I also have a list of the Copic markers I have purchased.

I would like to inventory my punches but right now but it seems I would rather create with the time I have.


PeaNut 368,141
March 2008
Posts: 137
Layouts: 0
Loc: Chester, VA

Posted: 1/10/2013 8:25:07 AM
Sure do! I have recently started an excel spreadsheet for all of my purchases. When I see a kit that I like, I type in all of the products for that kit, do some internet research to find the cheapest price (I have to order online, no nearby stores), place my order and mark it off my list. I love the feeling of accomplishment and that I can track what I have.

Now, I do have tons of things at home that are not on my list, to do that would literally be a full time job.


PeaNut 433,506
August 2009
Posts: 918
Layouts: 8

Posted: 1/10/2013 8:40:07 AM
I really hadn't thought about doing this, I am wondering if I should for insurance purposes. I would have no idea where to start if I needed to do an inventory after the fact.


PeaNut 561,756
July 2012
Posts: 477
Layouts: 7
Loc: Iowa

Posted: 1/10/2013 8:48:54 AM
I only inventory things like punches, stamp sets, dies, embossing folders, and ink pad colors. So really just things that I have a bit of and find hard to remember when I am at the store. I use Evernote and like it because it goes across all my devices and can be mobile. I also use it for other things in my life too. Love being able to be at the store when there is a great sale on something like ink pads and see if I am missing a color on my phone.

I am going to check on the other scrappy apps that people have mentioned!

Ancient Ancestor of Pea

PeaNut 154,236
June 2004
Posts: 5,811
Layouts: 0
Loc: USA

Posted: 1/10/2013 9:04:45 AM

Oh Gawd no! It's like having sex with the lights on.


Shih Tzu Mommy
Million dollar camera, 10 dollar lock!

PeaNut 224,352
September 2005
Posts: 24,004
Layouts: 0
Loc: Right here

Posted: 1/10/2013 2:26:08 PM
I don't keep an inventory, per se, but I do mark my 'regulars' so when I have two ATG refills left, there is a big sticky note on the last two that remind me of that. Same with other adhesive types based on size.

I buy my Bazzill in single color packs of 25 (or 15 for specialty papers) and I mark the 5th sheet (or the 3rd sheet in specialty) and know to put it on my order list.

Certain things, I might run out, but they are not 'regulars' so I am okay to be without them.


PeaNut 243,520
January 2006
Posts: 1,037
Layouts: 43
Loc: Summerville, SC

Posted: 1/10/2013 2:37:36 PM
I don't have an inventory per se, but I do have photos of all of my stamps. They are in a folder for each main company, such as SC, AE, etc., and the rest are in a folder for "Other Stamps". I have these albums linked from my iPhoto to fb as private albums, so I know what I have and can reference them if I am out and about and want to make sure I don't duplicate (I could have used this system a few months earlier, since I'm still finding dups lol). I am adding more and more to mists, embossing folders, masks. I like being able to have the picture of it too! I will have to check out those apps though. They sound interesting and useful!!


PeaNut 508,490
May 2011
Posts: 85
Layouts: 1
Loc: Illinois

Posted: 1/10/2013 8:22:54 PM
Just downloaded ScrapStash and I love it! I kept telling my hubby "this so so much fun!" As I was scanning my Stickles collection and Tim Holtz ink pads.
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