Crop Fundraiser - What to charge?

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Posted 1/15/2013 by ScrapnMom2Four in General Scrappin'
 

ScrapnMom2Four
BucketHead

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Posted: 1/15/2013 9:13:35 AM
My church is hosting a crop as a fundraiser for my ds16 who is going on a mission trip to Tanzania this summer. It will be held in my church parish hall. There is room for approximately 30 scrappers. It will be from 10 am until 9 pm. Each scrapper will have 4 feet of table space, with plenty of room to "move". A large potluck lunch and supper will be served and cleaned up by the ladies of my church, including snacks, beverages, and yummy desserts. There will be door prizes every hour (11 total). Each scrapper will get a "goodie" bag, and there will be 3 or 4 vendors there as well. What am I missing to make this a great crop? What should the charge be per person? It's been awhile since I've gone to any crops, because I have a great scrapbook room at home. Thank you in advance!


~Sherry~
Happily married to my DH since September 1992
A crazy-busy Mom to my four awesome kids - DS 19, DS 17, DD 13 and DD 8
Life is good (most days)!

"Home is where your story begins."

Proud owner/designer of "Paper Creations By Sherry", specializing in mini albums, party supplies, hair bows, and much more!



WorkingClassDog
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Posted: 1/15/2013 9:16:03 AM
Anything over $10 usually scares me off. But maybe that is just me. And what about trying to get some extra cash while the scrappers are scrapping, like $1 dollar raffles or something like that. "Bake Sale" for goodies??



seasonscraps
StuckOnPeas

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Posted: 1/15/2013 9:17:45 AM
I go to a day crop which includes a lot of what you mentioned that is $40 for 10 hours and 3 feet of space. Since it's a fundraiser, you could probably get $50-60 for the day. Maybe charge $60 and offer an early bird discount of $5 to sort of split the difference.

ihavetoomuchstuff
PeaAddict

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Posted: 1/15/2013 9:32:48 AM
Anything that has fundraiser attached to it should be in the 40-50 range, at least that is what is charged around my neck of the woods.

Good luck, if I were closer I would attend!

SunshineScrapper1
BucketHead

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Posted: 1/15/2013 9:58:21 AM
50/50 raffle... who doesn't like leaving with CASH in hand. 50% of the pot goes to the winning ticket (scrapper) and the other 50% of the pot goes to the Fundraiser towards the mission. All you do is provide the raffle tickets....a roll is like $7-$9. We charge $1 a ticket or 5 tickets for $3....you could do more since its for a good cause.

Our 50/50 raffles are VERY popular and successful....no buying of product to "sell" ...CASH sells

To decide on what to charge I would find out how much it is costing to give a goody bag (could be donated so no cost), food total-pot luck dinner and lunch + beverages, snack etc. Any cost of the parish hall? I assume no....once you add the cost and divide by 30 scrappers add a fee towards the missionfundraiser and you have the cost of the crop.

scrapperbell
PeaFixture

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Posted: 1/15/2013 10:25:52 AM
I've gone to a few school fundraiser crops and I think the charge was $35 for early sign up and $40 after a set date. It was morning coffee and snacks and buffet lunch. Goodie bags. There were items you could buy raffle tickets for which I think added a lot of money to the event.


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CTPea
StuckOnPeas

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Posted: 1/15/2013 11:38:06 AM
I go to one at a church where breakfast, lunch & snacks are provided. No goodie bags but they do have scrap goodies table for anyone to take. They charge $20 for a crop 8-4.


Jenny




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WorkingClassDog
Rick Springfield Junkie

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Posted: 1/15/2013 12:11:53 PM
Wow... guess I am cheap.. Sorry about that.

Guess my theory is that I hate to pay to scrap, even for a fundraiser...(I have SO many fundraisers to do that I get burned out.. between church, kids and sports... really to fork over $40 or so dollars to pay to scrap could set me back depending if I have other stuff going on. BUT you are feeding people as well...so really I guess it isn't that bad...

my bad.. lol



Scrappy Bug
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Posted: 1/15/2013 12:31:59 PM
Its been a long time since I lived somewhere where they have crops, but I've been to a couple of fundraiser day crops like you're describing, and the general cost was around $30-$35.

Fundraiser or not, I know I personally wouldn't spend more than $40. It still has to be reasonable.


Melissa

amandadot
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Posted: 1/15/2013 12:40:48 PM
I would say about $50-$60, it is for a fundraiser so I feel that scrappers will be willing to pay that much. Plus you are feeding them and you have door prizes!

guzismom
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Posted: 1/15/2013 12:41:47 PM

Anything over $10 usually scares me off. But maybe that is just me.


Are you kidding? The "church lady" lunch is worth more than that, without the crop.

I wouldn't think twice about spending between $40-50 for that crop; if you go lower, maybe you can put up "wishing well" type things for additional voluntary contributions. Does your young man have any marketable skills, like lawn care, car washing, etc.? Maybe you could raffle off his services (handyman for a day) and I would definitely have him make an appearance at the crop as well.

Good luck!


Marilyn (now in New Mexico!!)
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Shih Tzu Mommy
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Posted: 1/15/2013 2:05:57 PM
Here, that would be a minimum of 40$. You really have to figure out where the benefit comes in. And I ALWAYS ask for no goodie bag when there are benefit crops. I almost never want what is in them and would prefer the money not be wasted on something that goes into my giveaway box when I get home.



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myboysnme
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Posted: 1/15/2013 4:32:03 PM
crops like that here at $35, but the last one they had to cancel because people didn't have the money. So the most I would charge is $25 and instead of door prizes, we have done tickets to try to win various prizes; $1 each or 6 for $5; just drop the ticket in the bags of the items you want to win.

Using this method we have gotten so much more in donations.


My choice is to not take it personally - people have opinions. Particularly people here.-Peabay 12/29/11
I know this is assuming, but I'm really starting to think you are one of those "entitled" peas - Dalayney 4/2/12
When someone elects you Queen of Two Peas, then you can make the rules. - Sue_Pea 12/22/13
"Myboysnme,...I bow down to you, oh queen of the scrapping goodness" - Irish Eyes 3/9/14
"Myboysnme -- ... Whoa. I bow to thee." - Jill S 4/26/14









Jenny Lilac
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Posted: 1/15/2013 5:24:42 PM
I would expect to pay $30-$40 for something like that.



mytwoandras
PeaFixture

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Posted: 1/15/2013 6:27:12 PM
Our local fundraiser crop (there is only one a year here) is $40 for the day from 9 am to 11pm.

That includes a light breakfast of bagels, muffins and pastries, a lunch of soup and hoagies and a spaghetti dinner.

We always have raffles. There are small goodie bags with pencil, tissues, and other small things people may need but nothing fancy or even scrapbooking.

I personally would not pay more than $40 for a day that is from 10-9. I think that the price depends on where you live and what other crops charge.





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AJCs_mom
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Posted: 1/15/2013 6:40:22 PM
Around here we have found that most of the money we raise is from raffles like split the pot (which is free) or scrappy supplies. The problem with supplies is that unless they are donated it can be a crap shoot if you actually make money. We pay $25 to $35 for this type crop.

juliee181
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Posted: 1/15/2013 8:29:26 PM
I go to a benefit crop each year with similar meals and timeframes - the cost is $45


Julie E
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WorkingClassDog
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Posted: 1/15/2013 9:40:14 PM

Are you kidding? The "church lady" lunch is worth more than that, without the crop.


Did you NOT read my other post....geez.



RuralMom
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Posted: 1/16/2013 1:10:46 PM
We're doing a 9-5 fundraiser in March with lunch and charging $25 (early bird price)/$30. I'd think $40 would be fair for one that is longer.


Merrilee

arelys1228
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Posted: 1/16/2013 1:25:06 PM
i have been 2 funraisers for autism and pink ribbon with lots of vendors food inlcuded for $60 and the crop was 9-9

good luck


Love Peace Health and Happiness to you...Rosey

Lisa Swift
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Posted: 1/16/2013 1:27:59 PM
I'm going to a fundraiser crop on Saturday and it's pretty much as you explained yours would be. I'm paying $40 and I'm fine with that.


Lisa
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BucketHead

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Posted: 1/16/2013 1:56:38 PM
Before I read all the details I was thinking I would pay $30 - $35 for a fundraiser crop. But then I saw you were including TWO meals!, long scrappy hours, dessert, and raffle items! So you probably could bump it up to $40 - $45.

However. . . with my limited "fun" budget I might not go. I love the idea of having the raffle a separate purchase. If your items are worth it you might make more off the raffle. I was surprised at two separate events how much some people will spend on raffle tickets - plenty of 20's being thrown around.


Erica


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ScrapnMom2Four
BucketHead

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Posted: 1/17/2013 4:20:03 AM
Thank you for all the replies! In my head I had been thinking $40, or $35 if paid by a certain date. My ds16 will absolutely be there. He will help serve the food for both meals, and he will help everyone bring in all their supplies as well. Also, there will be a personalized hand written thank you card from him to each guest in their goodie bag. I'm so excited to host this crop! Thank you again, everyone.


~Sherry~
Happily married to my DH since September 1992
A crazy-busy Mom to my four awesome kids - DS 19, DS 17, DD 13 and DD 8
Life is good (most days)!

"Home is where your story begins."

Proud owner/designer of "Paper Creations By Sherry", specializing in mini albums, party supplies, hair bows, and much more!


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caspad
peas&crackers

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Posted: 1/17/2013 6:21:58 AM
We charge $35 for an all day crop with lunch, snacks and beverages. Other all-day crops around us are $50-$60. (Non-charity and charity ones)

We pay for the hall and food and the favors out of our own pockets.

We also have a big table of raffles (our regular attendees often bring handmade things or baskets for the raffles too). The raffles are very popular and raise a lot of money.


Christi in MA
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myboysnme
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Posted: 1/17/2013 7:27:19 AM
Let me also say that, and really no offense, that I am less interested in the 'cause' so to speak so I am not there to support the fund. I am looking for great opportunities to scrap. Now if alot of people know your child, that's great. But for me, I don't want a goodie bag or even drawings for prizes. Save the money you spend on those and give me a good crop space, lighting, chair and not a whole lot of chaos going on.

When the price is right for me I just want to scrap for a long period of time. I like when the crop starts Fri night and you can leave your stuff and come back the next day.


My choice is to not take it personally - people have opinions. Particularly people here.-Peabay 12/29/11
I know this is assuming, but I'm really starting to think you are one of those "entitled" peas - Dalayney 4/2/12
When someone elects you Queen of Two Peas, then you can make the rules. - Sue_Pea 12/22/13
"Myboysnme,...I bow down to you, oh queen of the scrapping goodness" - Irish Eyes 3/9/14
"Myboysnme -- ... Whoa. I bow to thee." - Jill S 4/26/14









ScrapnMom2Four
BucketHead

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Posted: 1/17/2013 8:24:53 AM
I hadn't thought about starting it Friday night. Thank you!


~Sherry~
Happily married to my DH since September 1992
A crazy-busy Mom to my four awesome kids - DS 19, DS 17, DD 13 and DD 8
Life is good (most days)!

"Home is where your story begins."

Proud owner/designer of "Paper Creations By Sherry", specializing in mini albums, party supplies, hair bows, and much more!



canadianscrappergirl
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Posted: 1/17/2013 8:45:17 AM
What a great fundraiser for your son! I wish I could go! Hope it is a big success and I totally agree with the 50/50 draw ppl love to win money lol. I would have no problem paying $50 as that is about the going rate for a similiar type crop here at the minimum, I have heard of crops too where they charge more and give a tax deductable receipt for a portion of it.

myboysnme
Living life on the left

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Posted: 1/21/2013 2:04:40 PM
Oh yes! The tax deductible receipt! Can they make out a check to the church and the church will give your child the money? That is always a big motivator at our Relay for Life crops.

I think if you just put a brief bio and picture of your child at each place with the reason for the fundraiser that they can use as a donation receipt that would be good. Then your child could skip the thank you's.

Now a Friday night and all day and eve crop Sat would be worth more, especially if you can get a pizza place to donate pizza for your fundraiser for Fri night.


My choice is to not take it personally - people have opinions. Particularly people here.-Peabay 12/29/11
I know this is assuming, but I'm really starting to think you are one of those "entitled" peas - Dalayney 4/2/12
When someone elects you Queen of Two Peas, then you can make the rules. - Sue_Pea 12/22/13
"Myboysnme,...I bow down to you, oh queen of the scrapping goodness" - Irish Eyes 3/9/14
"Myboysnme -- ... Whoa. I bow to thee." - Jill S 4/26/14









mizzkb00
PeaNut

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Posted: 1/21/2013 11:46:43 PM
wow-I'd definitely go to more fundraisers if I lived in your towns-I'd save some money! we Marylanders must do it big...average price?? $50 - no early bird specials. I've hosted charity events and also been the attendee....all with food, door prizes, raffles and all the above...still $ 50-60 for 12 hours


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