How do I word this? Is this a cultural thing?

Two Peas is Closing
Click here to visit our final product sale. Click here to visit our FAQ page regarding the closing of Two Peas.

Posted 10/23/2013 by callypea in NSBR Board
 

callypea
PeaAddict

PeaNut 113,672
October 2003
Posts: 1,757
Layouts: 0

Posted: 10/23/2013 9:40:10 AM
My boss is traveling in Asia and emailing me business cards of various ones he is meeting with. For several people, he wants me to send them an email thanking them for having dinner with him. I am accustomed to thanking them for attending our seminar or visiting our booth at a trade show, but this is more personal and I'm not quite sure how to word it. I'm also wondering if it's part of the Asian culture to have a "secretary" write thank yous for you. I'm not his secretary and in our office everyone writes their own thank yous so I'm not sure if he's being lazy or trying to acclimate to what's expected in the countries he visiting. (He acclimates too well as he is referring to me as "FirstName-san" instead of just "FirstName"

This isn't a battle to fight...I just need to write the stupid thank yous. Do I say "Thank you for having dinner with Mr. LastName. He enjoyed the time you spent discussing our company's product with you."?

andreasmom
International Pea of Mystery

PeaNut 32,276
March 2002
Posts: 6,558
Layouts: 102
Loc: Pacific NW

Posted: 10/23/2013 9:48:34 AM
I would word it

Last name-san, and the message.

Hth



Uploaded with iPhone client

Peabay
Happy now?

PeaNut 156,993
July 2004
Posts: 46,562
Layouts: 13
Loc: Connecticut

Posted: 10/23/2013 9:51:04 AM
Can you email him to clarify how he wants them worded? From him or from you?



basketdiva
StuckOnPeas

PeaNut 187,030
January 2005
Posts: 2,098
Layouts: 0
Loc: Eastern Shores of Mobile Bay

Posted: 10/23/2013 9:51:19 AM
I would write the thank you as if your boss is the one writing it and not you.

Luvspaper
AncestralPea

PeaNut 24,564
November 2001
Posts: 4,109
Layouts: 0

Posted: 10/23/2013 10:01:48 AM
If it is from Japan, They are much much more formal than we are.
I would do a rough draft and have your boss review before it is sent:
"From the office of boss-san:
Boss-san extends his utmost gratitude for the pleasure of your time and attention during your dinner on xxx evening to present this opportunity from your company. Boss-san expects that the ongoing relationship will be profitable for both Boss-san/your company and yyyyy company name. If yyyy has any questions or would like more information, contact info."

Just my thought. DH worked in Japan for a while so I got a giggle out of "boss-san". They can't say "L's" well, and his name has an "L" in it......so we now mispronounce his name often and add 'san' on the end!

eta: and yes, most in Japan would have someone below them writing notes

dictionary
To err is human to pea is divine

PeaNut 100,403
August 2003
Posts: 8,173
Layouts: 270
Loc: San Jose, Calif

Posted: 10/23/2013 10:03:12 AM
It's your boss who had the meetings so the thank you should come from him.

ie. Thank you for taking the time to meet with me, I look forward to future endeavors, etc..and sign it his name.

I wouldn't think it was a cultural thing if you are an admin you would be expected to do whatever he needed assistance with.


Scrappin my family's life one layout at a time!

Visit my blog http://dictionarysdoings.blogspot.com/

sunny 5
PeaFixture

PeaNut 472,024
June 2010
Posts: 3,280
Layouts: 0

Posted: 10/23/2013 10:03:37 AM
my dh worked in asia a lot...and never sent a thank you note. gifts were exchanged. but the last example sounds good.

you might look on line at customs of the particular country involved...each country has its own traditions.

callypea
PeaAddict

PeaNut 113,672
October 2003
Posts: 1,757
Layouts: 0

Posted: 10/23/2013 10:19:45 AM
dictionary, that was my initial reaction...you ate dinner with them, YOU write the Thank You! We don't have admins in our company but we all jump in as needed. This guy is a bit out of the ordinary...very eccentric actually...and doesn't always follow the expected "rules." Knowing it's a cultural thing to have someone else write the note helps my attitude! (Thanks, Luvspaper!)
Show/Hide Icons . Show/Hide Signatures
Hide
{{ title }}
{{ icon }}
{{ body }}
{{ footer }}