How do I word this? Is this a cultural thing?

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Posted 10/23/2013 by callypea in NSBR Board


PeaNut 113,672
October 2003
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Posted: 10/23/2013 9:40:10 AM
My boss is traveling in Asia and emailing me business cards of various ones he is meeting with. For several people, he wants me to send them an email thanking them for having dinner with him. I am accustomed to thanking them for attending our seminar or visiting our booth at a trade show, but this is more personal and I'm not quite sure how to word it. I'm also wondering if it's part of the Asian culture to have a "secretary" write thank yous for you. I'm not his secretary and in our office everyone writes their own thank yous so I'm not sure if he's being lazy or trying to acclimate to what's expected in the countries he visiting. (He acclimates too well as he is referring to me as "FirstName-san" instead of just "FirstName"

This isn't a battle to fight...I just need to write the stupid thank yous. Do I say "Thank you for having dinner with Mr. LastName. He enjoyed the time you spent discussing our company's product with you."?

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PeaNut 32,276
March 2002
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Loc: Pacific NW

Posted: 10/23/2013 9:48:34 AM
I would word it

Last name-san, and the message.


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PeaNut 156,993
July 2004
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Loc: Connecticut

Posted: 10/23/2013 9:51:04 AM
Can you email him to clarify how he wants them worded? From him or from you?


PeaNut 187,030
January 2005
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Posted: 10/23/2013 9:51:19 AM
I would write the thank you as if your boss is the one writing it and not you.


PeaNut 24,564
November 2001
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Posted: 10/23/2013 10:01:48 AM
If it is from Japan, They are much much more formal than we are.
I would do a rough draft and have your boss review before it is sent:
"From the office of boss-san:
Boss-san extends his utmost gratitude for the pleasure of your time and attention during your dinner on xxx evening to present this opportunity from your company. Boss-san expects that the ongoing relationship will be profitable for both Boss-san/your company and yyyyy company name. If yyyy has any questions or would like more information, contact info."

Just my thought. DH worked in Japan for a while so I got a giggle out of "boss-san". They can't say "L's" well, and his name has an "L" in we now mispronounce his name often and add 'san' on the end!

eta: and yes, most in Japan would have someone below them writing notes

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PeaNut 100,403
August 2003
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Loc: San Jose, Calif

Posted: 10/23/2013 10:03:12 AM
It's your boss who had the meetings so the thank you should come from him.

ie. Thank you for taking the time to meet with me, I look forward to future endeavors, etc..and sign it his name.

I wouldn't think it was a cultural thing if you are an admin you would be expected to do whatever he needed assistance with.

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PeaNut 472,024
June 2010
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Posted: 10/23/2013 10:03:37 AM
my dh worked in asia a lot...and never sent a thank you note. gifts were exchanged. but the last example sounds good.

you might look on line at customs of the particular country involved...each country has its own traditions.


PeaNut 113,672
October 2003
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Posted: 10/23/2013 10:19:45 AM
dictionary, that was my initial ate dinner with them, YOU write the Thank You! We don't have admins in our company but we all jump in as needed. This guy is a bit out of the ordinary...very eccentric actually...and doesn't always follow the expected "rules." Knowing it's a cultural thing to have someone else write the note helps my attitude! (Thanks, Luvspaper!)
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